Capital Renewal & Replacement

Facilities Management manages the responsibility of maintaining UBC assets and invest in upgrading infrastructure in support of place & promise. Renewal and replacement needs vary by building type, the extent of the facility’s use, quality of original construction and maintenance management.

A team of specialized consultants commissioned by the Ministry of Advanced Education & Skills Training (AEST) conduct building and infrastructure audits of all publicly owned assets. The audit team (VFA) identifies the existing physical condition of buildings and infrastructure, maintenance deficiencies and estimated cost for renewal. The facility audit provides a basis for decision-making on routine maintenance, capital renewal/deferred maintenance, replacements, and disposal of a facility if need be.

Setting Priorities

Capital renewal and replacement, and deferred maintenance programs have Ministry set guidelines and procedures for setting priorities among potential projects. The competition for scarce resources presents challenges in prioritizing items to address against those to defer. Typically, categorizing involves data collection, estimating projects and then summarizing project requests for a five or six year budgeting cycle. Selection of priorities takes place through a systematic categorization by the UBCO Routine Capital committee; chaired by Facilities Management and includes stakeholders from Finance, Project Services (Infrastructure Development), and the Energy team.

Project selection is re-examined annually to ensure compatibility with institutional goals, however, priority reshuffling throughout the year due to unexpected equipment and systems failure is often required.

Capital renewal budgets also take advantage of cost sharing with larger scale projects such as space use changes, department moves, and grant funded projects. For example, if a new department were to move into a previously occupied space and a renovation is required, capital renewal funds may contribute to the project for replacement of items already at or near end of life, such as lighting and ceiling tile.

Our intent is to keep the community informed with current projects and status updates through this web site.

UBCO’s project for 2023/24 is an upgrade of the campus’ Geo Exchange Plant.

Renovation / Construction Projects

Management of renovation and construction projects are through Project Services, Facilities Management, or the Construction Management Office (CMO) and will be prioritized by the New Jobs Committee.

Requests can range from simple repairs or adding a new electrical plug, to renovating your office space or consulting with someone to optimize the use of your space on campus. Submit your request through the Facilities Work Order system and it will be assigned and distributed to the appropriate team.

Submit Your Project Request – Facilities Work Order